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Results so far : 9th Thematic Seminar MisRaR organized in Thesprotia in September 2011

Date: 21-09-2011 - 22-09-2011
Time: 00:00 - 00:00
Location: Igoumenitsa


In September 2011, the ninth thematic seminar for the MiSRaR project will be organized in Igoumenitsa, Greece. During this meeting best practices will be exchanged in the field of setting mitigation plans. See for more information the agenda of the seminar.



In this report:
Epirus: Ksenokratisch

Bulgarian Protection against Disasters Act
Province of Forli Cesena: hydro-geological risks
Field studies
South Holland South: process diagram
Aveiro: multi-hazard mitigation plan
Mirandela: 'resilience' to forest fires
Estonia: crisis management committees

Risk assessment insight in risks is the starting point for mitigation
Integral consideration of all effects and all vulnerabilities
Structural mitigation is a continuous process, which has to be embedded in the relevant organizations
Cooperation all relevant government agencies, civil society, industries and inhabitants need to cooperate
Early risks can be most effectively mitigated if safety is considered in spatial development as early as possible

The ninth seminar started with an introduction by Ruud Houdijk which looked back briefly over the results of previous seminars, and focused on the role and potential of the mitigation plan and its place in overall risk and crisis management. Also, the possibility of using various types of plans was introduced and short statements were used to indicate what the fundamentals of successful mitigation planning were.
A special approach for the successful development of mitigation plans was presented, called the RISCE-approach. <<<

Epirus: Ksenokratisch
The representative of Epirus described the methodology in Greece by means of an example concerning heavy snowfall and frost. Greece has three "layers" of planning. First there is the National Framework Plan Ksenokratisch which was described in detail at an earlier seminar. Specific plans are derived from it to contend with various disaster types formulated by the General Secretariat of Civil Protection. These plans are then developed at regional and local levels, taking into account the national framework but also the specific requirements that local conditions impose on the plan. In addition to the Region, the municipalities, police, fire service and other organizations are involved in drawing up this plan. The plans are based on a risk assessment and evaluation of previous action. Although the plans are 'multi-layer', in the case of this example, the emphasisb is mainly on action during frost and snowfall, including the preparation and recovery.
Important areas for action in the planning are:
  • the involvement of organizations, volunteers and the local community
  • a good analysis of the problem and the available opportunities and resources
  • clear agreements about responsibilities and information exchange

Bulgarian Protection against Disasters Act
The Bulgarian delegation described how, based on the Protection against Disasters Act, planning occurs at three different levels. Based on a national plan, the regions produce both a mitigation plan and a plan for action during a disaster and recovery. The municipalities also make a "plan for protection against disasters", to be approved by the municipal council.
The Regional Governor directs the planning process but there are many other organizations involved. Both plans are multi-hazard. The plans focus on prevention and protection activities, reducing the effects of a disaster, coordination of emergency assistance and the provision of capacity. The plan of Gabrovo has seven specialized sub-plans for different disaster types.
When creating a plan, a risk assessment is carried out first of all. The plans include not only prevention and assistance measures, but also focus on the division of responsibilities and the recovery after the disaster. The plan is bottom-up, and is ultimately adopted by the regional governor. Soon the law will change after which both types of plans will be merged and the requirements for the plan will be further tightened. <<<

Province of Forli Cesena: hydro-geological risks
The province of Forli Cesena presented its methodology by means of the Plan of the Hydrogeological Layout of the Basin Authority of the Romagna Rivers. This plan contains a mitigation section. Lead Partner is the Basin Authority which collaborates with a political committee and a technical committee. All relevant players are represented here.
The plan focuses on hydro-geological risks (landslides and floods) and contains no disaster action section.
The plan starts with a risk assessment and an “intervention priority list” drawn up by the technical committee. It also covers the cost aspect. The political committee draws up a plan regarding the measures in which political objectives and priorities play a role.
A second type of plan in Forli-Cesena are so-called Emergency Plans, in which often a number of mitigation measures are included. The Civil Protection Unit of the province guides the planning process. To do this, it involves various emergency and overheads bodies. The Emergency Plan is a multi-hazard plan, which also starts with a risk analysis. The plan devotes attention to preventive measures, available capacity, applicable rules, maps of the area and the proposed working method. Forli-Cesena concluded the presentation with a large number of lessons and recommendations regarding the process. <<<

Field studies
As a break from the presentations, working visits were made to the fire service and the ambulance service of Igoumenitsa. The managers of those services gave a good picture of the organization and insight into the equipment and materials being used. The manager of the ambulance service also discussed the cooperation with the doctors and nurses of the first-aid station.
After that, a brief visit was paid to an area affected by a forest fire. Additional risks were posed by the homes located nearby and a large tank farm. Due to the favourable weather conditions and the rapid response by the fire service, a disaster was avoided. <<<

: South Holland South: process diagram
South Holland South presented an example where "mitigation planning" was part of a project by the municipality of Dordrecht for renovation and new building of a complex for the elderly, including a nursing department. The location of this complex close to a railway line where there is intensive transport of hazardous substances made a safety section essential in the planning. The prevention measures focus on reducing the effects of, for example, a fire/explosion by use of certain materials and requirements for the layout of the complex. Actions to reduce the chance of an incident are not in the plan as the powers concerning this aspect lie at state level. However, in the assessment of the plan, measures approved by the State concerning transport of goods by rail were taken into account. Through a process diagram, the involvement of the various authorities - including the security region - was described in the planning. <<<

Aveiro: multi-hazard mitigation plan
Aveiro described the development of their multi-hazard mitigation plan. In Aveiro too, the planning process is based on a risk analysis and the plan is developed in consultation with the relevant authorities, public services and private partners. The focus of the planning is on relief and recovery. <<<

Mirandela: 'resilience' to forest fires
Mirandela discussed as an example the action plan against forest fires. This plan also starts with a thorough risk analysis. Strategic goals are to increase 'resilience' to forest fires, reduce the number of incidents, increase the effectiveness of firefighting, recovery of the eco-system and the adaptation of a functional and effective organisation structure.
Like the other partners, the Portuguese representatives indicated the importance of a thorough understanding of the issues, good cooperation between all services and informing the public. <<<

Estonia: crisis management committees
North Tallinn presented the methodology in Estonia. The initiative for planning lies with the central government which draws up a list of disaster types for which a plan should be established. Once the organizations involved are identified and an organisation responsible is designated, work starts on making an emergency plan. This plan can be written both at central government level and at a decentralised level, and includes measures in the areas of response and crisis communication. Responsibility for implementation lies with the regional and/or local authority 'crisis management committees' in which all relevant organisations are involved. In the case of Tallinn, this is led by the mayor. The committee is responsible for coordination in the event of disasters, but also for preventive action and preparation. <<<

The second day was used to discuss about what content was considered desirable in plans, the essential stages in the process, and the different forms of planning. This work was carried out in sub-groups, after which feedback was given in plenary session. A set up for a mitigation plan was developed and agreed on.
Also common points of attention for the mitigation process were given 


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